CONTRACT TYPE: Permanent
HOURS OF WORK: 37 hours
SALARY: £25,493 per annum
BENEFITS: Westfield Health, Auto enrolment pension, Life Insurance,
CLOSING DATE: 21st March 2025
A vacancy has arisen for an Administrator to join our team based at our Barnsley office.
The role is to deliver a high standard of administration services to the Severn Trent Water Framework. The role is varied and incorporates working within a busy environment, ensuring that all issues are dealt with in a timely manner. The role also involves administration delivery of all ad-hoc and project work that takes place on the contract. Daily duties include but are not limited to timesheet management, building quotes, monthly reports including KPIs as well as using purchasing systems. Liaise with finance department to ensure all quotes are tracked through to self-invoice stage and invoices are paid on time and are cross checked against submitted quotes.
The role briefly encompasses the following duties: -
- Analysing and processing client information.
- Monitoring spend vs budget.
- Monitor and support the delivery of all services to the client
- Processing quotations and working to strict commercial procedures
- Processing purchase orders and inputting relevant data
- Inputting timesheets and employee data to relevant time management systems, where required.
- Supporting the preparation of all financial reporting including month end accounts/P&L documentation.
- Referring work to the relevant manager and/or sub-contractor
- Collating management information (MI) data
- Using our computerised systems for tracking and monitoring
- Processing external correspondence, filing, archiving
- Demonstrating excellent IT and workload management skills
- Maintaining training records and ensuring team training is arranged
- Creating reports as per client request
- Assisting the SHEQ function
- Communicating directly with staff, customers and suppliers; this requires a professional manner to ensure that the business maintains the key relationships with all stakeholders
- General administration as required
The ideal candidate will possess the following skills/experience/ attributes:-
- Undertake any site specific training as required.
- Knowledge and Experience in a similar Role.
- Fully conversant with all requirements of IT within administration (Micro soft Word, Excel etc.)
- Reactive and proactive.
- Ability to work independently and on own initiative.
- Good time keeping and willing to work overtime as necessary.
- Good communication skills, both with colleagues, other contractors and clients at all levels
- Ability to work under pressure and to tight deadlines.
What we do:
As an established contract management Company, Hargreaves Industrial Services provides high standard, professional services to our clients within the power, port, steel, rail and other industrial sectors both within the UK and abroad.
Our core services include:
- Materials Handling expertise, offering efficient and optimal solutions for all bulk handling requirements
- Electrical and Mechanical Maintenance and Engineering
- Operation and Maintenance of Material Handling Plants
As a Company we pride ourselves on our service delivery and professional 'can do' attitude and we are always looking for committed, keen, professional people to join us. If you are interested in a rewarding career with us in this role, you should submit your CV to our HR Department quoting reference (REF. HIS3179) via e-mail to his.recruitment@hsgplc.co.uk. If you require a copy of this vacancy in an alternative format such as large print or audio description, please email his.recruitment@hsgplc.co.uk.