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HIS3463\n\n\n\nCONTRACT TYPE: Permanent\n\nSALARY: £27,300 - £30,500 depending on experience\n\nBENEFITS: Westfield Health, Auto enrolment pension, Life Insurance,\n\nCLOSING DATE: 12th October 2026\n\n\n\nHargreaves Industrial Services Ltd are a quality assured contracting company delivering EPC turnkey projects, framework contracts and term service operation and maintenance contracts across a wide range of industrial markets in the UK.\n\n\n\nWe have a vacancy for a Resources Co-ordinator to provide efficient, accurate and confidential administrative support across the Resources function, including, but not limited to, Human Resources, fleet administration and associated business support activities.\n\n\n\nThe role is responsible for ensuring the effective administration of employee lifecycle processes, divisional fleet operations and compliance activities, maintaining accurate records and supporting managers across the division. You will support compliance with employment legislation, company policies and data protection requirements while delivering a professional service to employees and managers across the business.\n\n\n\nThe role briefly encompasses the following duties: -\n\nMaintain accurate and up-to-date employee records, ensuring compliance with GDPR and company policies.\n\n\n\nInput, update and maintain employee data within HRIS system, ensuring data accuracy and integrity.\n\n\n\nPrepare contracts of employment, offer letters, employment-related correspondence and other HR documentation.\n\n\n\nCoordinate all aspects of onboarding for new employees, including pre-employment checks, right to work documentation, induction arrangements and new starter administration.\n\n\n\nAdminister employee changes including promotions, salary amendments, contractual changes and employee benefits.\n\n\n\nCoordinate employee exit processes, including issuing leaver documentation, conducting system updates and maintaining employee records.\n\n\n\nSupport recruitment activities by advertising vacancies, managing applications, coordinating interviews, obtaining references and preparing offer documentation.\n\n\n\nAct as the first point of contact for HR-related queries, escalating matters where appropriate.\n\n\n\nProvide administrative support for employee relations matters, including disciplinary, grievance, absence management and capability processes.\n\n\n\nPrepare meeting documentation, correspondence and confidential records relating to employee relations cases.\n\n\n\nProduce regular HR reports and management information relating to workforce metrics.\n\n\n\nMaintain personnel files and conduct regular audits to ensure compliance and accuracy\n\nSupport payroll processes by providing accurate employee information and documentation within required timescales.\n\nMaintain and administer the company's online training system and learning records.\n\nMonitor mandatory training completion and provide reports to managers as required.\n\nCoordinate training activities, inductions and development programmes.\n\n\n\n\n\n\n\nCoordinate and schedule Occupational Heath medicals, acting as the key point of contact for employees, managers and providers while ensuring timely processing and accurate record keeping.\n\nSupport HR projects and continuous improvement initiatives to enhance processes and service delivery.\n\nRaise purchase orders and process goods receipts in line with company procedures.\n\nAdminister driving licence verification processes and maintain auditable licence records.\n\nManage short-term vehicle hire arrangements and support operational vehicle allocation requirements.\n\nAdminister fuel card ordering, issuing and monitoring processes and maintain associated records\n\nCoordinate the administration of vehicle fines, maintaining records and producing periodic reports for Group Fleet.\n\nMaintain confidentiality at all times when handling sensitive employee information.\n\nUndertake any other reasonable duties commensurate with the role.\n\nThe ideal candidate will possess the following skills\u002Fexperience\u002F attributes:-\n\nPrevious experience in an administrative role, preferably within an HR environment.\n\nStrong organisational and time management skills.\n\nExcellent attention to detail and accuracy.\n\nStrong verbal and written communication skills.\n\nAbility to handle confidential and sensitive information with discretion.\n\nProficient in Microsoft Office applications, particularly Word, Excel and Outlook.\n\nExperience of maintaining databases and electronic record systems.\n\nAbility to prioritise workload and work to deadlines.\n\nCustomer-focused approach with excellent interpersonal skills.\n\nAbility to build effective working relationships at all levels.\n\nIf you are interested in a rewarding career with us in this role, you should submit your CV to our HR Department quoting reference HIS3463 via e-mail HIS.HR@hsgplc.co.uk . If you require a copy of this vacancy in an alternative format such as large print or audio description, please email his.recruitment@hsgplc.co.uk.\n\n\n\n","corporate",{"_type":987,"robots":988},"seo","index, follow",{"_type":15,"current":990},"resources-co-ordinator","HIS3463 Resources Co-ordinator",1790755908259]